Dental Council publishes its newsletter to inform practitioners and other stakeholders of relevant information.
|Dental Council - December 2018|
From the Chief Executive
The end of each year is traditionally a time of reflection—a tradition that is especially apt for me as late 2018 coincides with my term as Council Chair drawing to an end. Throughout my term as... READ ARTICLE
From the Chief Executive
Message from the Chair
The end of each year is traditionally a time of reflection—a tradition that is especially apt for me as late 2018 coincides with my term as Council Chair drawing to an end.
Throughout my term as Chair we have continued work that supports Council’s vision of safe oral health care for New Zealanders. In 2015, Council agreed its strategic priorities for 2015–2020 and began a shift towards a risk-based regulatory model. While we are confident that oral health practitioners seek to provide high levels of care, we are also aware that the professions and the Council are responsible for setting standards, systems and processes that clearly articulate our expectations. These systems and processes also need to assure the public that our practitioners are fit and competent to practise at an appropriate standard.
We have focussed on positioning Council as a right-touch, risk-based regulator to minimise non-compliance and public risk, while supporting practitioners to upgrade their knowledge and skills at the same time. I am extremely proud of Council’s three major achievements towards this end since 2015—introducing the Standards Framework, putting in place a new IT system and commencing the review of our recertification framework.
The Standards Framework introduced in 2015 clearly set out the threshold above which all oral health professionals are expected to operate. Assessing ethical conduct, clinical and cultural competence against the principles and standards in the Framework is the Council’s starting point for assuring the public and helping practitioners remain safe to practise. It is pleasing to see more and more practitioners placing these standards at the centre of their professional practice and Council will continue its efforts to help practitioners retain this focus.
Implementing the new IT system has been another important project to support Council’s risk-based approach and future proof the Dental Council’s ability to operate its core functions. The system will give us an IT system capable of greater data collection and analysis to help Council better identify risk and respond in a proportionate, consistent and targeted way.
The IT project has been large and complex piece of work that has taken up considerable Council resources over the last few years. To date, most of this work has occurred behind the scenes. We reached a milestone when Council staff began using the new system in September 2018 and look forward to opening the practitioner portal so practitioners can begin using online services next year.
In reviewing our recertification system, our focus has been on finding the right balance between risk and assurance. Assuring the public that practitioners remain competent and fit to practise throughout their career is a vital part of our regulatory role.
It is important that evolving the professional development and assurance comprised in a recertification system keeps oral health practitioners engaged in a realistic system. It is also important that oral health practitioners listen to the expectations of the society they serve, in terms of accountability for their ongoing development, and evolve with the evidence about opportunities for professional learning while they practise.
I am confident that the outcome from the recertification review will be an improved, more flexible system that enables practitioners to undertake professional development relevant to their practice, while providing the right level of intervention to help those with failing competence before they fall below the minimum standards. Supporting and extending our practitioners in this way will provide greater assurance to the public that the ongoing professional development of oral health professionals matches with contemporary practice by other health professionals.
The recertification review has been one of the major projects we have undertaken over the last three years and I’d like to thank Council members and Council staff for all the work they have put into this project. I’d also like to thank all the practitioners and other stakeholders who have readily shared their views and actively participated in the consultation process.
I would be remiss not to mention two other major milestone achievements over the last three years—creating patient focussed orthodontic resources and introducing the oral health therapy scope of practice.
With a focus on providing public assurance about the quality of orthodontic treatment and ensuring good quality information for the public, the orthodontic working group developed a series of recommendations. Action on these recommendations is well underway and includes educational material targeted specifically for the younger orthodontic patients. I was particularly pleased with the collaborative approach taken and the inclusion of a lay member and an advocate for children in the working group. These diverse insights greatly contributed to the recommendation and the outcomes. I believe this project can shape the way that Council develops policy, standards and recommendations in the future and look forward to more opportunities for us to work with the public and practitioners in this way.
Introducing the new oral health therapy scope of practice in late 2017 was in itself a major achievement. However, having over 500 oral health therapists registered with the Council in a modern scope of practice is just a beginning. Council is considering how this group of practitioners can make even greater contributions to the oral health of New Zealanders. In 2019 we will again consider the oral health therapy scope of practice and will work with tertiary education providers to ensure the necessary training is available. I will remain keenly interested as this work progresses.
A major challenge Council faced over my term as Chair has been the disruption caused by the Kaikoura earthquake. Two years after the earthquake, Council staff have settled into what started as temporary offices in Willis Street. We continue working with the building owners at 80 The Terrace to satisfy ourselves that it is safe for our staff to return.
While reflecting back on the last three years I must also mention the tremendous amount of core business the staff of the Secretariat work through every day. Inquiries from the public and practitioners, applications for registration and scope of practice changes, designing and implementing competence programmes, ensuring help is provided with health conditions and of course making sure practitioners receive an annual practising certificate are core functions of the Council. I am grateful to each and every one of our staff members who continue to provide a high level of service to Council, practitioners and the public, and in particular to Marie Warner for her ongoing commitment to the work of the Dental Council, and for leading a talented group of staff.
Finally I’d like to thank my fellow Council members for their confidence and their support of my leadership over the last three years. Council’s strength is in the diversity of views, the collective of professional and lay knowledge and opinion, and in the Council members' commitment to ensuring that the public does receive safe oral health care. I thank all of the Council members for the time and commitment that they continue to give to the Dental Council.
And so it remains for me to offer my greetings for the season. I wish you all the joy of Christmas with your family and loved ones, and a holiday period that is restful and safe.
From the Chief Executive
My best wishes to everyone as we work through the last weeks of 2018 and prepare for the festive season and a holiday break. It’s been a busy year for us at the Dental Council, largely... READ ARTICLE
From the Chief Executive
Greetings from the Chief Executive
My best wishes to everyone as we work through the last weeks of 2018 and prepare for the festive season and a holiday break.
It’s been a busy year for us at the Dental Council, largely due to the increased pressure of providing regular services to Council and practitioners while implementing a new IT system at the time.
I am thrilled that we were able to start using the new system internally in September and have seen the increased efficiencies and capabilities it offers. The next major step will be opening the practitioner portal so that practitioners can start using the online services next year. Moving to online services will make the APC process and other interactions with the Council easier. We are looking forward to sharing it with our existing and new practitioners early in 2019.
We expect the dentists and dental specialists who are randomly selected to complete practice standards audit questionnaires, and practitioners renewing their APCs for the 1 April - 31 March APC round will be the first to use the new online services.
In the meantime, please ensure we have a unique email address that will become the user name you’ll need to access the online services. If you are unsure about what address we have on our records please contact us.
Thank you to everyone who has contributed to our work throughout 2018—we thank you all for your commitment and support.
I would like to wish you all a Merry Christmas and a happy and safe holiday season.
In this issue...
Recertification review update
Thank you to everyone who attended a forum or webinar, completed a survey, or sent in a written submission during the recertification consultation. Our phase two consultation (including forums, webinars, survey submissions and free-form written submissions)... READ ARTICLE
Recertification review update
Thank you to everyone who attended a forum or webinar, completed a survey, or sent in a written submission during the recertification consultation.
Our phase two consultation (including forums, webinars, survey submissions and free-form written submissions) on Council’s proposals to improve recertification closed on 26 October 2018.
You may be interested to know approximately 650 people participated in the phase two forums and webinars compared with approximately 500 people for phase one (resulting in a 30% increase in participation).
We received 417 valid submissions on the phase two discussion document. This represents an overall response rate from less than 10% of our total number of practitioners. However, it is a 62% increase in submissions received in phase one.
The 417 valid submissions were made up of:
If you have viewed our recertification submissions web page you will see only 385 survey and free-form written submissions have been uploaded to the website. We excluded:
Please note that the online survey was completed by 543 participants. However, 173 survey respondents only answered the demographic questions (1 to 3) but did not provide responses to any of the questions about the proposals (questions 4 to 21) and accordingly were not deemed valid by Council.
The Council considered the submissions and has agreed in principle to go ahead with the four proposals. However, there is still a great deal of work to be done to develop the operational framework (policy, standards, templates, guidelines etc.) before we put in place any changes. Council has requested the secretariat to start the operational development work for Council to consider in early 2019.
We recently completed accreditation reviews for University of Otago, AUT and orthodontic auxiliary training programmes. University of Otago The University of Otago offers 12 postgraduate programmes that are accredited for registration as a dental specialist or a... READ ARTICLE
We recently completed accreditation reviews for University of Otago, AUT and orthodontic auxiliary training programmes.
University of Otago
The University of Otago offers 12 postgraduate programmes that are accredited for registration as a dental specialist or a clinical dental technician with the Dental Council in New Zealand. These include the Doctor of Clinical Dentistry programmes in 10 disciplines, a Master of Community Dentistry and a Postgraduate Diploma in Clinical Dental Technology.
A joint postgraduate accreditation review was conducted, with the site visit from 16 to 19 July 2018 at the University of Otago Faculty of Dentistry in Dunedin. The site evaluation team (SET) interviewed stakeholders that included:
This is the first New Zealand accreditation where the new Dental Council (NZ)/Dental Board of Australia dental specialist competencies were used as a benchmark for the dental specialist curriculums and assessments.
The SET consisted of a core team that reviewed all the generic accreditation standards, with discipline specific groups comprising of an international academic primarily from Australia, and a New Zealand practising dental specialist from each discipline who focussed on the individual curriculum and assessment aspects of the programmes under review. This significantly strengthened the review process with the relevant discipline expertise available to inform the process.
The SET concluded that the following eight postgraduate programmes met all the accreditation standards, and were granted accreditation until 31 December 2023:
The Doctor of Clinical Dentistry (paediatric dentistry) programme was also granted a five year accreditation period until 31 December 2023 conditional on increased clinically immersive hospital sessions and/or placements being put in place by May 2019. The reason for the condition is to increase the exposure of paediatric postgraduate students to the management of acute paediatric dental emergencies and complex paediatric cases, and experience in hospital management of paediatric patients.
Two of the DClinDent programmes did not meet the programme of study accreditation standard, and substantially met the assessment standard. These were the oral medicine and special needs dentistry programmes.
Due to the nature and extent of the shortcomings identified, the assessors considered these programmes have significant shortcomings that support a shorter accreditation period. However, the assessors considered that the programmes can put appropriate measures in place to address these shortfalls within a reasonable timeframe to ensure graduates are competent at completion of their programme.
DClinDent Oral medicine programme
The programme was granted accreditation with conditions until 31 December 2019.
Key concerns of the oral medicine programme were:
Conditions were put in place for the programme with strict timeframes within which evidence that these have been implemented should be provided to the Council, the last of which should be reported back by 15 November 2019.
The conditions relate to:
DClinDent special needs programme
The programme was granted accreditation with conditions until 31 March 2020.
Key concerns related to the special needs dentistry (SND) programme were:
Conditions were placed on the programme relating to: establish appropriate outplacement opportunities for all SND students; revisiting and strengthening its final examination process and assuring SND external examiner participation, with an external examiner report to the Council confirming that the issues identified have been addressed. The last condition must be reported on by 31 January 2020.
Conditions common to all programmes
Conditions applicable to all the accredited postgraduate programmes were placed relating to:
Oral and maxillofacial surgery programme
The SET considered that based on the evidence provided the accreditation standards related to the programme of study and assessments were not met. Consequently, accreditation for the programme was declined.
The key concerns by the team were:
The assessors identified a number of areas that the programme must address to enable the programme to meet the required accreditation standards. This will allow the programme to address the deficiencies. The Faculty can resubmit the programme for accreditation once they consider that the accreditation standards are met. Revisiting the accreditation of the programme can then occur. There was no active DClinDent OMFS student in the programme at the time of the visit.
What do shortened accreditation or accreditation declined mean?
The three programmes with conditions must report on their conditions to the Dental Council by the timeframes stipulated. All reports will be submitted to the ADC/DC(NZ) Accreditation Committee, following which the Dental Council will consider whether the conditions have been met. Accreditation of programmes may be revoked if the Council considers that the conditions have not been met.
The programmes with shortened accreditation periods or where accreditation was declined, will communicate the accreditation outcome to existing students and future applicants to the programmes. Graduates from unaccredited New Zealand programmes are not eligible for registration with the Dental Council.
Overall, the Council was concerned about the level of serious deficiencies identified in a number of programmes. With the Faculty being the sole dentist and dental specialist training provider in New Zealand, the Council saw this as a risk for the education of the dental workforce. The Council believes that it is in the best interest of patient care to have access to a range of dental specialty educational programmes to serve the oral health needs of the New Zealand population, but it must ensure that the graduates entering the profession are competent and safe to practise within their respective scope of practice.
To this end the Council is committed to work with the Faculty to ensure that the programmes where serious deficiencies have been identified, are brought back up to standard.
Auckland University of Technology Bachelor of Health Science in Oral Health accreditation 2018
The Bachelor of Health Science (oral health) programme gained full accreditation in 2008, ending on 31 December 2018. The site visit was conducted on 20 and 21 September 2018 at the Faculty in Auckland.
During the site visit, the site evaluation team (SET) held interviews with the Faculty and programme leadership teams, staff from all years, most clinical educators, students from all years, recent graduates, Māori and Pasifika specialist advisors, clinic managers, chair of the advisory committee and professional bodies.
The new AUT University Akoranga Integrated Health Clinic, Buckland Road clinic and pre-clinical space were visited by the SET.
The SET considered that all the accreditation standards were met, but made a number of quality improvement suggestions to ensure that the programme continued to meet the accreditation standards and improve programme delivery.
The primary areas of focus for the programme are:
New Zealand Association of Orthodontists - Orthodontic Auxiliary Training Programme
The New Zealand Association of Orthodontists - Orthodontic Auxiliary Training Programme (NZAO OATP) leads to the Certificate of Orthodontic Assisting and enables successful trainees to register as orthodontic auxiliaries with the Dental Council in New Zealand.
The programme was developed by the NZAO to address the workforce needs for auxiliary staff to assist orthodontists, and was granted its first accreditation in 2010. Training is undertaken in-house in orthodontic practices, and trainees are supervised by approved orthodontists.
The site visit was conducted on 31 August 2018 during the final assessment held at the Faculty of Dentistry Department of Orthodontics in Dunedin. Interviews were held with the programme leadership, administrator, supervisors, clinical evaluator, chief examiner, examiners, and current and recent trainees.
The site evaluation team (SET) considered that all accreditation standards have been met.
A number of focus areas have been identified to ensure the programme continues to meet the accreditation standards, along with some suggested improvements. These include:
The Council granted accreditation until 31 December 2023.
As oral health practitioners, we occasionally become concerned about our colleagues and the potential harm to patients from the way they practise. The concerns may be about our colleague’s clinical competence, their behaviour, or their health.
Without your help and support, a practitioner who is unwell or falling below the minimum levels of competence puts the public at potential risk, and also risks damage to their reputation and to the profession. Ignoring or covering up a competence or health issue is not the right thing to do. At the same time, notifying the Council about one of your colleagues is a difficult step to take.
In this article, we outline the relevant professional standards that apply in this situation and ways to act on your concerns.
The Standards Framework
The Standards Framework sets out the minimum standards of ethical conduct, and clinical and cultural competence that patients and the public can expect from oral health practitioners.
Registered oral health practitioners must adhere to the ethical principles at all times. One of the five ethical principles in the framework is to ‘maintain public trust and confidence’.
Under this principle sit two professional standards that outline how you should deal with concerns about risk of harm.
When do I have a legal obligation to notify Council?
Most professional standards include guidance notes to help practitioners meet the professional standards.
The most important things to note from the guidance for professional standards 27 and 28 are your legal obligations as a health practitioner to notify Council in two particular circumstances.
First, if you have good reason to believe a colleague is suffering from a health condition (including substance abuse or addictions) which could affect their ability to deliver patient care or place colleagues at risk, you must notify the Council.
Second, if you employ a practitioner who is dismissed or resigns from their job for reasons relating to competence, you must notify the Council.
In these situations you are legally required under sections 45 and 34 respectively of the Health Practitioners Competence Assurance Act 2003 (the Act) to give the Council written notice of health or competence issues.
Do I have other professional obligations to inform Council?
Yes, as indicated in the guidance notes for both standards 27 and 28.
Your professional obligations are to:
Although the intent of these standards is clear—to ensure people are protected from any risk from health, competence or conduct issues—acting on your concerns is not always easy.
What should I do?
The overriding principle is public welfare. Sometimes it helps to apply the “daughter test” to help you decide how to proceed. Ask yourself if you would be happy for the practitioner to treat a relative or close friend. If the answer is “no”, then you should let us know.
If a practitioner is suffering from a physical or mental health issue, they are likely to be going through a stressful period. This is a time when expressing your concerns to the practitioner involved, offering advice and giving collegial support are more important than ever. Your professional association may be able to offer support and guidance through the process.
Doctors Health Advisory Service is a national network that provides collegial support and arranges counselling for dentists and other health professionals with health problems and stress. The DHAS is a personal advisory service for practitioners and students. If requested, appropriate referral for treatment, or other support can be arranged.
You could also seek personal help and advice from your GP, a counsellor or an employee service such as EAP.
What happens when I do notify the Council?
Here are some things to know and remember, about what happens if you do notify the Council of your concerns:
Council will follow up with the appropriate inquiries in a timely fashion. This includes considering the possibility that the notification could be frivolous or vexatious. A report is provided to Council as a foundation for a decision on what, if anything, should be done. Council may seek further information before deciding what, if any, action to take. Fairness and privacy issues mean that the notifying practitioner may not receive immediate or full feedback on any actions taken by Council.
Council’s processes are designed to be supportive and educational. A fundamental tenet of the Act is that concerns about competence are addressed through education and remediation of the practitioner, wherever possible. Where issues affect a practitioner’s health the Council will again endeavor to work with a practitioner to balance an ability of a practitioner to work safely, with the public interest of safety.
Options available to Council when considering a notification include seeking assurance that any concerns have been addressed, independent assessment and advice about a practitioner’s health, a competence review, or referral to a professional conduct committee if concerns around conduct are apparent. In the situation where a risk of harm to the public is apparent then it may be necessary, in the interim, to alter a scope of practice or introduce supervision or mentoring.
|Announcements & Events|
Christmas wishes from the Dental Council
Consultation on the Dental Council’s draft 2019/20 draft budget, proposed fees and levies for oral...READ MORE
New graduate registration
Congratulations to all 2018 New Zealand oral health graduates. You can apply to register with the...READ MORE
Office closing for Christmas and New Year holidays
Please note our closing dates over the 2018/19 holiday period. The Dental Council office will be...READ MORE
Consultation on the Dental Council’s draft 2019/20 draft budget, proposed fees and levies for oral health practitioners closed on 14 December 2018.
You can view submissions received on our website.
The Council will consider the feedback and aims to make final decisions about fees and disciplinary levies at the January 2019 Council meeting.
New graduate registration
Congratulations to all 2018 New Zealand oral health graduates.
You can apply to register with the Dental Council using the newly qualified graduates application form until 31 March 2019.
Office closing for Christmas and New Year holidays
Please note our closing dates over the 2018/19 holiday period.
The Dental Council office will be closed from 12 noon on Friday 21 December 2018 and will reopen on Monday 7 January 2019.